A missing device, a miscalibrated machine, a malfunctioning instrument, can be extremely disruptive to a tightly scheduled and planned day within a healthcare center. These events, often unanticipated and unplanned for, will inflict chaos into the day and force providers to move patients, reschedule appointments, or even refer out their patients in emergency situations.
Each month nurses also waste time trying to find the equipment they are looking for. The nursing staff spends 1 week per month on average to look for equipment that disappears from the facilities.
“There are several different ways healthcare facilities can interpret regulatory guidelines as they relate to medical equipment management practices. In this continuation of our two part post (read part one here), we try to give you high-level strategies we have seen that work well for almost every type of healthcare facility. Below are few of our favorite best practices for each category:”
In today’s world, using a spreadsheet to manage your assets is very inefficient, error prone, and can become a FDA compliance risk. This process can be easily automated to the point that you know every device that you own, its’ location, its’ depreciated value, service history, and performance results.
As you already know, computerized maintenance management software (“CMMS”) is widely used in many industries, such as manufacturing, education, healthcare, construction, energy and utilities, the public sector, and even data centers. Essentially, any facility with large capital equipment that requires regular maintenance will want to use a CMMS tool to help ensure top performance on their most expensive assets.
As we are all aware, there is a continuous strain on hospital budgets. Often time we see them decrease annually while at the same time, expectations of staff and service are increasing from a regulatory standpoint. That leaves the clinic managers, facility managers, and biomed technicians with the ultimate responsibility to do the impossible.
There are several benefits when deciding different asset and equipment management techniques. If done correctly, tracking the assets of the company is an important task that can save any company time and money.
One of the best things a business can do to improve its equipment management program is to invest in software to keep track of maintenance, repairs, and cost. The information tracked by the system can provide your staff with the tools it needs to ensure that repairs are being done on time as well as document the cost and timeliness of the repairs.